16 March, 2007

Teaching Information for Communication Faculty
& Visiting  Faculty, 2006-2007

Welcome to the Department of Communication. We are delighted to be working with you. For information about the department, its history, and its undergraduate and graduate programs, please see our web page at  www.communication.ucsd.edu. The purpose of this guide is to alert you to department policies and procedures as well as deadlines and other requirements for teaching in the department. 

Getting started	1
Scheduling your class time and room	1
Ordering books and reading packets	1
Teaching assistants and readers	2
Distributing course syllabus	2
Plagiarism	2
Ordering audio-visual equipment, or videotapes	3
Office hours	4
Your first class and the first two weeks of the quarter	4
Enrollment and waitlists	4
Add-Drop policies	4
Department Business	5
Getting your paycheck	5
E-mail account	5
Teaching	6
Expectations	6
Examinations and assignments	6
Students with disabilities	7
Xeroxing and library privileges	7
Turning in grades	7
Contact names and telephone numbers	8
Academic Calendar, 2006-2007	10

Getting started

Scheduling your class time and room

Shortly after you agree to teach for the department, you should communicate your preferences for teaching days and times.  Course schedules need to be arranged as much as three to four months in advance, so an agreement about your teaching schedule needs to be made quickly.  Often these arrangements are made while negotiating with the Chair for your teaching assignment.  We will try to accommodate your wishes for either a MWF or TU/TH schedule, but there is a greater need for classes on MWF and the current expectation is that you will teach MWF at least one year in two.  Classes on MWF are 50 minutes each and on TU/TH, one hour and twenty minutes.  There are also a few MW one hour and 20 minute time slots after 5:00pm.  Jamie Lloyd, the student services coordinator, is responsible for securing a room for you.  If you have extensive film or computing needs, be sure to communicate them to Jamie so that the right room is arranged for you.

Ordering books and reading packets

Books for class should be ordered at least 8 weeks in advance of your first class.  Bea Velasco, the student services coordinator, will help you submit your book order to the University Bookstore or Groundwork Books.

UCSD Soft Reserves and University Readers are the primary vendors our department uses for the reproduction of course readers.  Instructors are responsible for preparing or providing the necessary materials for the development of a master to reproduce the reader.  If you do not wish to prepare your own, books and articles may be submitted to the vendor and they will prepare it for you.  Originals are normally returned in a timely manner.  Please submit your materials for your course reader at least 4 weeks before your first class meeting.
Electronic Reserves are available through the Social Sciences and Humanities Library.
See Bea for additional information or contact the following:

web form:           http://libraries.ucsd.edu/services/reserves-form.html
e-mail                  reserves@ucsd.edu
mail code:          0175L
fax:                      534-1210
voice:                  534-1212
You can also request that copies of your required books be placed on reserve at the Library for students to check out on a limited loan basis.  This service is often used if you have a list of recommended books in addition to required texts for the course.  Bea can give you forms and explain how to make these arrangements.

Teaching assistants and readers

For our large introductory and upper-division classes for majors (150 or more students), teaching assistants are provided to help with grading and meeting in smaller sections with students.  When you accept your course assignment, you will be informed whether you are teaching a class that has teaching assistants.  For other classes that have enrollments that exceed 60 students but less than 150, you may request a TA or a reader.  For more information, contact Gayle Aruta who will need the Chair’s approval to hire a reader for you.

Distributing course syllabus

Syllabi for courses should be handed out to students on the first day of classes, listing required readings and topics for the quarter, as well as announcements of any scheduled exams and assignments.  It is usual to list on the syllabus what books need to be purchased, where to buy them as well as where to buy the reading packet for the course.  The syllabus is considered a contract with the students; indeed, the syllabus is, in effect, legally binding.  Thus you should be crystal clear about what you expect from students, how many written assignments/tests are required at what percentages of the final grade, whether there are penalties for missing class, etc.  For samples of Communication department course syllabi, ask Jamie Lloyd,  or Bea Velasco.  A master copy of your syllabus should be turned in to the main office for copying at least five days in advance of the first class.

Plagiarism

At the beginning of the term, the instructor shall state in writing (e.g., in the syllabus, information sheets, or website) what graded assignments and exams will be required of students.  If there are any course-specific rules required by the instructor for maintaining academic integrity, the instructor shall also inform students in writing. The UCSD Policy on Integrity of Scholarship states the general rules for student integrity.

SEE ATTACHMENT A ON PLAGIARISM.

Enrollment Sheets

About a week prior to the start of the quarter, the staff will place in your mailbox a list of students officially enrolled in your course.  Also appended will be a listing of students who are not enrolled, but waitlisted for your class.  Bring these lists with you to the first day of classes.

Audio-Visual equipment, or Videotapes

Beginning Fall 2005 quarter Media Services has set up a self-serve system for Audio Visual equipment orders.  You will not need to place equipment orders through the department.  Most equipment is now used free of charge and can be accessed in the classroom with Media Services new "Self Serve" system.

Please read the helpful link on the Media Center's webpage:

http://mediacenter.ucsd.edu

Take a look when you get a chance, or contact me and I can give an overview of what's happening.  To navigate to the right page, please follow the steps below:

1. Go to mediacenter.ucsd.edu
2. Click on the picture "media station self-serve station"

Here you will find which classrooms have free self serve equipment, how to use the equipment, frequently asked questions and an orientation schedule.

Most of the rooms on campus have equipment installed and the self-serve system set up.  There are a few rooms that are not on this list.  If you are in one of these rooms you will need to place orders for equipment with Jamie Lloyd.  With the new system the subsidized funds for AV equipment are now gone, meaning, if you need equipment in a room not on the list, or equipment not installed in the room like an extra microphone or 16mm projector, the department will have to pay full price for it.  The unsubsidized fees are very pricey! 

Please note there is also a Media Services late charge for equipment orders, additions or changes not made 48 hours in advance of the date in which equipment will be used.

Our department also has 2 overhead projectors that can be checked out from Jamie.

If you have any questions, please contact Jamie Lloyd or Media Services at 858-534-4411, 858-534-5784.

The department has a small archive of videotapes and DVD’s which may be borrowed for class use. See Jamie Lloyd for a listing of tapes,  or check the link on our webpage for titles. UCSD Library’s Film and Video Library has a more extensive archive, and tapes can be ordered on-line for pickup on the date needed.

Office hours

You are obligated to be available for scheduled office hours each week.  If you are teaching one course, you need to schedule at least one hour a week where students can locate you on campus.  If you are teaching two courses, you need to schedule at least two hours of office hours. You should have your office hours scheduled and ready to announce by the first day of classes.  Many professors list office hours in their syllabus for student reference.  Once you decide the time and day of your office hours, give this information to Bea so she can post it in the main office for students.
In case of emergency when you need to cancel office hours, notify Bea Velasco so that she can post your absence on your door.  It is customary to reschedule office hours if you cancel.

Your first class and the first two weeks of the quarter

Enrollment and waitlists

Because of the large number of majors in the department, many Communication courses are full at the time of the first class, with long wait-lists.  Many students will come to your first few classes hoping to add either because they changed their minds about what courses they need to take, or because they were prevented from enrolling due to full enrollment.  If you choose, you can select students from the wait-list and add them to the course – but be careful not to add more students than your room capacity will allow.  The general policy is to select students who are graduating seniors and then go from the top of the waitlist and down until you have reached full enrollment.  With certain exceptions, you should only add students from your waitlist because the registrar has determined that they meet course prerequisites.  If you have questions about how many more students you should add and whether you can exceed capacity, see Jamie Lloyd first before committing to add students.  One consideration in adding more students is whether your room is large enough for the additional students, or whether another room with more capacity is available.  (We sometimes move a class to a larger room to accommodate demand.)  Another consideration is whether you have ordered enough books for the additional students.  (It is comparatively easier to order more reading packets than books.)

Prerequisites

Note that most upper-division classes have as a prerequisite the 100-level course in the corresponding area of the curriculum, e.g. COSF 100 for a Social Force class, or COGN 21 for media production courses.  You can waive the prerequisite for particular students if you choose.  We most often do this for transfer students who have not yet had a chance to take the 100s.  We often allow students to take the prerequisite concurrently, e.g. SF100 together with an upper-division SF course.  Some instructors also waive prerequisites to allow non-majors into particular classes.  But please don’t waive prerequisites arbitrarily, because we do prefer students to take courses in a meaningful sequence.  If you want to see the syllabi for the core courses to see what students have read previously, these are available in the main office.  

Add-Drop policies

Students can add classes during the first two weeks of the quarter.  To add, the student presents you with an official add-drop card which they can get from the department office, their college or the Registrar.  On the space that says “Instructor signature,” put your signature and direct the student to the department office where we will clear them for WebReg.  This allows us to update our enrollment records and keep track of class sizes.  After we’ve cleared them on WebReg the student then adds themselves into the class via WebReg to be officially enrolled in your class.
Students who want to drop your class during the first two weeks of the quarter do not need your signature.  They need to drop themselves on WebReg
An updated enrollment list will be delivered to your mailbox in the middle of the quarter. Check the list against your records and inform students who have been attending regularly if their names do not appear on your roster. Sometimes the student did not register correctly for the class and will need to correct this.  Students who want a grade in your course must be registered or added by the Add deadline (end of 4th week).

Department Business

Getting your paycheck

Cindy Svacina, the financial coordinator, will process paperwork for your first paycheck as soon as you officially accept the University’s offer of employment.  Paychecks can be either direct deposit or paper paycheck.  If you would like direct deposit, please bring in a voided check.  All paper paychecks can be picked up from Cindy Svacina where your signature will be required for pick up.
Direct deposit statements will be provided exclusively on-line through UCOP’s At Your Service On-line web-site located at
https://atyourserviceonline.ucop.edu/ayso
For information on how employees can view and print their direct deposit statements, please go to “Blink” at
http://blink.ucd.edu/Blink/External/Topics/How_To/0,1260,2056400.html

E-mail account

After you have accepted the offer of employment, and you are entered into the payroll, you can request a UCSD email account from Bruce Jones.   You will be put on the Faculty mailing list (commfac@weber.ucsd.edu) and on the general departmental list (commtalk@weber.ucsd.edu).  Other useful addresses for you are for graduate students – commgrad@weber.ucsd.edu and staff members – commstaff@weber.ucsd.edu. 

Web page

You are strongly encouraged to put up a web page, with links to some of your publications if possible.  The department website has become the most important source of information for applicants to the Ph.D. program and is equally important for faculty recruitment.  Claudia Dametz will provide help on everything from taking a digital still picture of yourself to arranging the site.  The Department will work to provide support for any computer skill upgrades you may want or need.

Course Group

Permanent faculty should keep the slot from 12:30 – 2:00 on Wednesdays clear for departmental business. If at all possible, you should avoid scheduling teaching even at 2:00 pm, so your participation in faculty meetings is not compromised. We have faculty meetings as necessary at these times, and arrange for colloquium speakers and other special  events on other occasions.  We try to keep recruitment talks to these times too, but this cannot be guaranteed.  Visiting faculty are welcome to attend colloquia and other open meetings which are often held in this time. 

Teaching

Expectations

Take careful note of your class start and end times.  You are expected to appear in class on time, and to complete class by the scheduled end time.  Because students need time to walk to their next class, do not ask students to stay past the end time for the class. Liz Floyd, MSO, will advise you on options for parking permits so that looking for a parking space is not a reason for arriving late to class. 

Examinations and assignments

All courses must have a final examination or final project due during finals week.  The date and time for your final exam or project is listed in your students’ pre-registration materials and on the web.  Campus regulations specify that you CANNOT schedule a final exam earlier than the announced time and date. 
You are not required to give a midterm, but it is customary to have an examination or some means of evaluation other than the final exam or final project.  If you give assignments, you should give students ample time to prepare for the assignment and to consult with you if needed.  Due dates for examinations should be listed in the course syllabus. 
Your grading policy, including weighting of the various exams and assignments should be communicated clearly to students during the first week of classes, and explained in the syllabus. (Ask to see department sample syllabi.)
Jamie Lloyd can advise you on the department’s general policy on make-up examinations for students who miss exams unavoidably, or need to reschedule them due to medical or other urgent reasons.  Make-ups are not routinely given except under emergency circumstances. 

Students with disabilities

If a student approaches you asking for accommodation for a disability (e.g. longer examination time, sign language interpreter, notetaking), the student should be already registered with the Office of Students with Disabilities (OSD), or directed to that Office if they are not yet registered.  The request for accommodation should be coordinated with OSD.  If you are unsure of your obligations, Bea Velasco can advise on policies and procedures related to accommodating students with disabilities.  Some faculty, particularly in larger classes, will include a short statement in their syllabi asking students who need accommodation to notify the professor early in the quarter so that timely arrangements can be made.

Xeroxing and library privileges

The department receives a limited budget for each permanent faculty member for Xeroxing for research purposes.  If you are a permanent faculty member and need to copy at the library for research purposes, please see Liz Floyd to obtain a library debit copy card. (Visiting Faculty are not eligible for this card). You will need to get a campus identification card in order to use Xeroxing facilities in the department.  Forms are available from Liz, who will also explain where to go to get your photo i.d.  If you need to make large numbers of copies of course materials such as syllabus, assignments, or exams, please feel free to make your own copies, but if you need assistance, deliver a master copy to the front office.

Evaluation

Evaluations are required for all courses you teach.  There is an official, student-run service called CAPE  which will contact you during the quarter to arrange a time for a class visit in the last few weeks of the term.  All departments have been asked to provide a second form of evaluation for their classes, due to consistent problems with CAPEs.  Graduate courses will only be evaluated by the department.

Turning in grades

Grades are usually due the Tuesday following the last day of finals week.  Sometime around the tenth week of the quarter, you will receive a packet containing official grade sheets for registering the final grades for each of your students.  Included in the packet will be instructions for who and where to turn in your grades (to Bea Velasco by noon of Tuesday following finals week).  You need to sign at the top of each grade sheet and turn the originals in to Bea.  For how to handle unusual cases such as students who drop late in the quarter or never show up in class, Bea will advise.  Keep a copy of all grades you have given for your own records, including any exams and assignments.

Contact names and telephone numbers

 If you have questions or situations beyond what we have covered in this guide please feel free to contact the appropriate individual listed below:

	Position	Phone contact
Dan Hallin dhallin@ucsd.edu	Department Chair	858-534-2843
Chandra Mukerji Cmukerji@ucd.edu	Faculty Graduate Adviser	858-6325
Zeinabu Davis mailto:zdavis@ucsd.edu	Faculty Undergraduate Adviser	858-534-6328
Liz Floyd lfloyd@weber.ucsd.edu	Management Services Officer, Staff Supervisor	858-534-4895
Jamie Lloyd jlloyd@weber.ucsd.edu	Student Services Coordinator, Media and Video Check-out	858-534-4411
Bea Velasco bvelasco@weber.ucsd.edu	Student Services Coordinator	858-534-0232
Gayle Aruta Garuta@ucsd.edu	Graduate Student Coordinator	858-534-2379
Judy Wertin jwertin@weber.ucsd.edu	Assistant to the Chair	858-534-0234
Cindy Svacina csvacina@weber.ucsd.edu	Financial Coordinator	858-534-2556
Bruce Jones bjones@weber.ucsd.edu Claudia DaMetz cdametz@weber.ucsd.edu	Computer Services Coordinators	858-534-0417 858-822-5159

 Miscellaneous

There are a number of academic programs that you might want to contact this coming year to explore mutual interests.  These are not departments, but they do offer courses and provide an arena for like-minded faculty to gather. If you develop a relationship, please let the Chair know.

International Studies Program
Clark Gibson                    cgibson@ucsd.edu

African and African- American Studies
Bennetta Jules-Rosette                    bjulesrosette@ucsd.edu

Latin American Studies         
Christine Hunefeldt                        chunefeldt@ucsd.edu

Urban Studies
Steven Erie                    serie@ucsd.edu

Critical Gender Studies
Martha Lampland                    mlampland@ucsd.edu

Human Development
Joan Stiles                    jstiles@ucsd.edu

Law and Society         
Barbara Sanchez                    bsanchez@ucsd.edu

TEP (Teacher Education Program)
Randy Souviney                    rsouviney@ucsd.edu

ATTACHMENT  A

Integrity of Scholarship Agreement

This document constitutes an agreement by the student to abide by the rules regarding Integrity of Scholarship. All students enrolled in this course implicitly agree to abide by these policies and will seek authorized assistance when in need of help. 

Plagiarism will not be tolerated in this course.  Incidents of plagiarism will be taken seriously, and could result in your expulsion from the University. 

Cheating is not only dishonest, but is self-destructive. Authorized course assistance is available in person and via email from the Instructor, Teaching Assistants, and OASIS.

While it is often a good idea to talk with your classmates about your assignments, any work you turn in must be your own. For example, you must not do the following.

Submit any source code written by another person, nor copy another person's answers or write-up

Submit code you have previously submitted to another course for credit without first obtaining permission from the Professor. The same restriction holds for publicly available code that you haven't written. If you do get permission from the Professor to use the code, then you must cite the source, including a URL and/or any book that accompanies the code. Be sure to give the author(s) credit, consistent with any statement they require you to include in your code.

Use notes taken during any discussions with classmates about an assignment.

Use words or text written by someone else without citing text appropriately. Every figure or sentence fragment must be appropriately decorated with quotation marks or indention to indicate very clearly that someone else wrote the text. In addition, the passage must be labeled with a citation or citation number which refers to a footnote or bibliographic entry. Citing a paper once is not enough. Remember: citations should be used to illuminate a viewpoint which you hold. They are not a substitute for expressing your own ideas in your own words.

Submit any portion(s) of a paper you have previously submitted for credit in another course.

Finally, any work you do in an exam must be your own.  You must not copy someone else's answers.

Each student is assumed to be familiar with the UCSD Policy on Integrity of Scholarship as described in the UCSD General Catalog, The Student Honor Code http://ugr8.ucsd.edu/judicial/22_00.html#22.13, and the course policy as described in this document. If you have any questions about these policies, be sure to discuss them with us. 

A student violating this policy will be reported to the appropriate Dean for administrative action, such as probation or expulsion from UCSD, in addition to any academic penalty imposed by the instructor in the course. Academic penalties include, but are not limited to, receiving a grade of 0 for the assignment or test in question, receiving an 'F' for the course. Please see a very important document regarding this policy by clicking on the URL   http://ugr8.ucsd.edu/judicial/22_00.html#22.21.12 and by consulting the following  excerpt from the UCSD General Catalog (1999-2000) on "Students' Responsibility"

STUDENTS' RESPONSIBILITY

No student shall engage in any activity that involves attempting to receive a grade by means other than honest effort, for example:

         1.No student shall knowingly procure, provide, or accept any unauthorized materials that contains questions or answers to any examination or assignment to be given at a subsequent time.

         2.No student shall complete, in part or in total, any examination or assignment for another person.

         3.No student shall knowingly allow any examination or assignment to be completed, in part or in total, for himself or herself by another person.

         4.No student shall plagiarize or copy the work of another person and submit it as his or her own work.

         5.No student shall employ aids excluded by the instructor in undertaking course work.

         6.No student shall alter graded class assignments or examinations and then resubmit them for re-grading.

         7.No student shall submit substantially the same material in more than one course without prior authorization.